Several pieces of legislation are infusing significant amounts of federal funds into state and local governments. When using federal funds, local governments must follow very specific procurement requirements. SAO identifies particularly risky areas to pay attention to when you procure goods and services with federal funds.
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Almost every federal program, including new programs related to COVID-19 economic relief, has reporting requirements for recipients. That’s because federal granting agencies rely on your reports to ensure you are using funds to achieve program objectives and to make future funding decisions.
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We know that many of our local governments in Washington received funding from the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF). While the State Auditor’s Office (SAO) hasn’t audited this funding source yet, we’ve compiled some resources to help you comply with this federal grant program and, hopefully, avoid future audit issues.
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Governments that spend $750,000 or more in federal awards during their fiscal year must receive a Single Audit to determine their compliance with certain federal requirements. If your government has received a Single Audit—either annually or at some point in the past—you might have wondered how your auditor selected federal programs for audit.
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The American Rescue Plan Act (ARPA) established the Coronavirus State and Local Fiscal Recovery Fund (CSLFRF) program, administered by the U.S. Treasury, Assistance Listing Number 21.027. One eligible use of these program funds allows governments to replace lost revenue in order to avoid cuts in their services.
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Some contractors are banned from doing business with the federal government, and it’s your job to know who they are. If you use federal grant money to pay a banned contractor, you risk auditors questioning your spending. Even worse, you might have to repay that money to your federal grantors.
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With recent passage of the CARES Act, FEMA’s Public Assistance Program has received an influx of resources available to state and local governments. Based on our years of experience auditing FEMA public assistance grants and FEMA’s current guidance, we have a few suggestions and resources for you.
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In the Winter Audit Connection, there was an article clarifying the differences between brand name specification versus sole source procurement. There are additional requirements for brand name procurement when federal funding is used.
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