Internal Controls

Use our updated Best Practices for Tracking Small and Attractive Assets today, to prevent your assets from walking away tomorrow

Most governments own a variety of assets that they track and inventory, beyond what they do for financial reporting purposes. We call them small and attractive assets here in Washington state, but across the nation, people refer to them as theft-sensitive assets, walk-away assets or controlled assets.  

Small and attractive assets tend to mysteriously disappear more than other asset types, due to their portability and attractiveness for personal use. Employees might also find them easy to resell for cash. Some examples include computers, power tools and shop equipment. 

Read our updated best practices for tracking capital assets – it’ll help you for years to come

Imagine you just bought a home, but you don’t like the kitchen because it’s outdated. Since this is potentially your “forever home,” it makes sense to update the kitchen so you can enjoy it for years to come. In a similar situation, a local government keeps its capital asset records for years – sometimes decades – so why not take the time to improve them? Like the kitchen, the investment in improving your capital asset management system is worth it because you can reap the long-term benefits.

Planes, trains and travel expenses: Upgrade your government’s internal controls with our updated resource

Employees are on the road again, traveling to various in-person trainings and conferences. Given this, one cannot help but wonder about the internal control systems for processing employee reimbursements and travel claims. Are they ready to handle this activity and prevent waste, loss or abuse?

Federal single audit issues involving wage rate requirements are on the rise; here's what you need to know

As we performed federal single audits this year, a common issue arose – a lack of compliance with federal wage rate requirements. Much of the issue stems from local governments that managed federally funded construction projects for the first time but did not provide enough training to their staff on federal wage rate requirements.

Your accounts payable process is vulnerable to fraud and error. SAO’s resources can help protect it

Accounts payable is a process that delivers significant payments to vendors for goods and services and keeps local government operational. While the tasks that make up your accounts payable process may seem repetitious and mundane, they serve a critical business function—and they are vulnerable to fraud and error. When was the last time you took a hard look at your accounts payable process to ensure it's still designed appropriately and functioning properly?