Public services of all types depend on specialized computer systems and information technology applications. However, all too often those applications are out of date. In fact, between 40 percent and 60 percent of Washington state’s government applications should be considered “legacy applications” according to Washington Technology Solutions, the state’s centralized provider of IT services.
Originally published August 23, 2023
The Open Public Meetings Act (OPMA) was enacted to make the conduct of Washington’s governments more accessible and open to the public. The OPMA underwent significant changes in 2022 when the Legislature modified the law in response to how local governments had adapted and continued to hold their governing body meetings during the COVID-19 pandemic.
From accurate and prompt billing to well-designed collection procedures, accounts receivable requires a robust set of internal controls to ensure your government collects the money it is owed. A strong accounts receivable process can result in higher revenue for your government, while a weak process can lead to wasted staff time, accounting errors and lost revenue. When was the last time you took a close look at your accounts receivable?
Do you remember the Nigerian prince scheme—that long-running internet fraud where the bad actor drains your bank account after obtaining your information? Fraudsters made $703,000 in 2018 alone on that one. While some fraudsters are still working that old scam, others have moved on to impersonating your employees and vendors to redirect Automated Clearing House (ACH) payments meant for payroll direct deposits or vendor payments. In fact, Washington governments reported $4.7 million lost to these schemes in 2020 and 2021.
Wire transfers move money from one bank account to another. They are a fast way to send money and, if a fraudster intervenes, a fast way to lose it. Wire transfer fraud has dramatically increased in recent years, and more local governments are becoming victims of these scams.
Originally published June 2, 2022. Updated August 9, 2023.
As local governments experience staffing shortages, such as for law enforcement, correction officers, paramedics, utility linemen and many others, existing employees may work increased overtime. Monitoring overtime is important, so we’re republishing this article that provides you with tools to do it.
We're excited to see you in person at this year's annual WASBO conference. Since we last saw you—virtually in 2021—we've updated some of your favorite resources, like the school's financial statement review and preparation checklist, and made some changes to our piggybacking best practices guide. We've also launched new guides and checklists for payroll and accounts payable that you won't want to miss. And with the influx of federal money to school districts, we've created a new tool to help with your federal grant programs. Stop by our booth to learn more about these resources!
Are you responsible for your county's election processes? A new resource published by the State Auditor's Office might be able to help you meet and exceed state requirements for ballot processing and voting.
Properly accounting for capital assets is complex and requires significant accounting resources. That's why we've redesigned our Checklist for Capital Assets and added questions to help you avoid the common mistakes we see during audits.