As first mentioned in our recently updated resource, Best practices for credit card programs (PDF), reviewing your credit card program each year can help ensure only appropriate people have credit cards, credit limits do not exceed business needs, and that you received the proper rebate
School district finances are tied to student enrollment in Washington state, making even modest shifts in student counts worth attention. Increases or decreases can have direct and sometimes immediate impacts on a district’s financial position. To help make that connection, we’ve added the Change in Enrollment financial health indicator to FIT, joining the other important indicators already present in the tool.
If you are familiar with segregation of duties, then you might envision separating duties for a cash receipting or a payroll process. But did you know you should segregate duties when designing internal controls to comply with federal award requirements?
Because our Office has fielded questions from local governments about the sometimes-confusing fiscal relationship between Washington counties and the special purpose districts (SPDs) they serve (like fire districts and public hospital districts), we researched the topic to clarify the relevant statutory requirements. You can find the Requirements of countie
As we close out this year’s annual report filing campaign, we want to thank the many local governments that submitted their reports and helped make this reporting season a success.
Washington governments take good stewardship seriously. A key part of this stewardship is understanding when and how governments must report suspected losses, including the personal use of government credit cards.
There is much to think about when employees leave your employment, including hiring and training the new employee and divvying up duties in the meantime. Human resources might refer to this as “offboarding.” You might have someone complete a checklist to ensure departing employees return items like ID badges, building keys, cell phones or computers.
Below is more information about each of SAO's updated procurement resources, and the improvements made.
This guide sets out the basics of purchasing and bidding to help you comply with state law, no matter your government type, size or complexity. This update includes several changes to improve clarity and ensure compliance. In this update, we’ve:
If there is one accounting task you should not skip, it is completing your bank account reconciliation. When you perform this important task, you ensure bank transactions match those in your accounting records. This critical step can identify fraud, flag bank errors and highlight mistakes; ultimately leading to more accurate accounting records and financial information.
Segregation of duties, or separating conflicting duty assignments in your government, can help protect your local government's assets. But which duties do you segregate, and what are your options if you cannot feasibly do this? What if you are a very small entity with limited resources?