Optional - General Ledger Accounts

Significant Changes to Optional - General Ledger Accounts

Optional - General Ledger Accounts

Added Subscription Based IT Arrangements, Public-Private and Public-Public Partnerships, general clean up, and add Optional to the title

1 Charts of Accounts

1.2 Optional - General Ledger Accounts

1.2.10 The specific account numbers contained here are not prescribed, with an exception for selected liabilities accounts which are required to be reported on the Schedule of Liabilities (Schedule 09). Use of general ledger accounts in cash basis governments is optional. This general ledger has been carefully designed to meet several needs, generally the highest need being an accounting systems requirement for a full chart of accounts.

1.2.20 First, the accounts provide for identification of assets, deferred outflows, liabilities, deferred inflows and fund balance/net position (beginning and ending cash and investment balances for cash governments) that any local government fund might acquire. Throughout the general ledger, the fourth or fifth and subsequent digits have been left for local governments to use in establishing more detailed breakdowns where needed.

1.2.30 Second, the general ledger has been designed to permit logical summarization of the detailed accounts at various levels, such as rolling up cash and investment totals separately from liability totals.

1.2.40 Third, the comprehensiveness of the general ledger combined with the uniform summarization discussed above is designed to make the preparation balance sheets a simple matter of extracting the balances at the same level for all the funds of a government. The headings on the chart which begins on the next page identify which digits to sort or summarize by for reporting purposes. The presentation of the balance sheet is structured in similar manner as the general ledger accounts.

Report Headings and Account Titles	Report Heading	Report Accounts	Detail Accounts	Required Detail Accounts
ASSETS:	100-193
CURRENT ASSETS:	111-152
Cash and Cash Equivalents		111
Cash with Fiscal Agents/Trustees		115
Investments		118
Taxes Receivable		121
Taxes Receivable – Current			121.10
Taxes Receivable – Delinquent			121.30
Interest and Penalties Receivable – Taxes			121.80
Allowance for Uncollectible Taxes (Credit)			121.90
Accounts Receivable		122
Accounts Receivable			122.10
Unbilled Accounts Receivable			122.70
Allowance for Uncollectible Receivable (Credit)			122.90
Special Assessments Receivable		123
Special Assessments Receivable – Current			123.10
Special Assessments Receivable – Delinquent			123.30
Interest Receivable on Special Assessments			123.50
Penalties Receivable on Special Assessments			123.70
Interest Receivable		124
Notes/Contracts/Loans Receivable		125
Notes/Contracts/Loans Receivable			125.10
Allowance for Uncollectible Notes/Contracts/Loans (Credit)			125.90
Other Current Receivables		126
Other Current Receivables			126.10
Allowance for Uncollectible Receivable (Credit)			126.90
Due from Other Funds		131
Interfund Loans Receivable		132
Due from Other Government(s)		134
Due from Component Unit(s)		135
Due from Primary Government		136
Inventories		141
Prepaid Items		143
Other Current Assets		145
Current Assets Restricted for _________		151
Current Assets Restricted for Landfill Closure and Postclosure Care Costs		152

NONCURRENT ASSETS:	156-193
Noncurrent Assets Restricted for _________		156
Noncurrent Assets Restricted for Landfill Closure and Postclosure Care Costs		157
Special Assessments Receivable		161
Notes/Contracts/Loans Receivable		163
Advances to Other Funds		165
Investment in Joint Ventures		167
CAPITAL ASSETS	171-191
Land		171
Accumulated Depletion (Credit)			171.90
Buildings and Structures		172.-173.
Accumulated Depreciation (Credit)			173.90
Leasehold Improvements		175
Accumulated Amortization (Credit)			175.90
Other Improvement		176.-179.
Accumulated Depreciation (Credit)			179.90
Machinery and Equipment		181.-188.
Accumulated Depreciation (Credit)			188.90
Construction in Progress		189
Intangible Assets		191	191.90
Accumulated Amortization (Credit)
Other Noncurrent Assets		193
Investments			193.10
Property Held in Trust or for Future Use			193.40
Pension Asset			193.50
Capital Assets Held for Resale			193.70
Other Noncurrent Assets			193.80

DEFERRED OUTFLOWS of RESOURCES	198

LIABILITIES:	200-267
CURRENT LIABILITIES:	211-245
Warrants Payable		211
Accounts/Vouchers Payable		213
Accounts Payable			213.10
Vouchers Payable			213.40
Claims and Judgments Payable		215
Matured Long-Term Obligations Payable		217
G.O. Bonds Payable			217.10
Revenue Bonds Payable			217.20
Special Assessment Bonds Payable			217.30
Revenue Warrants Payable			217.40
Leases, Installment Purchases Payable, SBITA, and PPP			217.50
Notes Payable			217.70
Other			217.90
Matured Interest Payable		219
Annuities Payable		221
Contracts Payable		223
Construction Contracts Payable			223.10
Retainage Payable			223.40
Interest on Contracts Payable			223.70
Other Contracts Payable			223.90
Due to Other Funds		225
Due to Component Unit(s)		226
Interfund Loans Payable		227
Due to Primary Government		228
Due to Other Government(s)		229
Other Accrued Liabilities		231
Interest Payable			231.10
Arbitrage Rebate Tax Payable			231.20
Accrued Wages			231.30
Accrued Employee Benefits			231.50
Accrued Taxes			231.70
Other			231.90
Current Portion of Long-Term Obligations		235
G.O. Bonds Payable			235.10
Revenue Bonds Payable			235.20
Special Assessment Bonds Payable			235.30
Revenue Warrants Payable			235.40
Leases,Installment Purchases Payable, SBITA and PPP			235.50
Notes Payable			235.70
Other			235.90
Custodial Accounts		237
Other Current Liabilities		239
Customer Deposits (Nonproprietary)			239.10
Anticipation Warrants/Notes			239.60
Registered Warrants			239.70
Other			239.90
CURRENT PAYABLE from RESTRICTED ASSETS:	241-245
Debt Principal Payable		241
Debt Interest Payable		242
Deposits and Other Payables		245
NONCURRENT LIABILITIES:	246-267
NONCURRENT PAYABLE from RESTRICTED ASSETS:	246-248
Debt Principal Payable		246
Revenue Bonds Payable			246.10
Other Bonds Payable			246.20
Warrants/Notes Payable			246.40
Debt Interest Payable		247
Deposits and Other Payables		248
Deposits Payable			248.10
Other			248.90
General Obligation Bonds Payable		251
Bonds at Face Value (for Capital Purposes)			251.10
No Vote Required				251.11
Vote Required				251.12
Advance Refunding ‑ Defeasance Method				251.15
Advance Refunding ‑ Crossover Method				251.16
Vote Required for Utility Purposes (Cities & Towns)				251.21
Vote Required for Open Space, Parks and Capital Facilities (Cities & Towns)				251.22
No Vote Required for Metropolitan Municipal Corporation (County)				251.31
Vote Required for Metropolitan Municipal Corporation (County)				251.32
No Vote Required for Construction (Ports)				251.41
No Vote Required for Airport Improvement (Ports)				251.42
Vote Required for Airport Improvements (Ports)				251.43
Vote Require for Foreign Trade Zones (Ports)				251.44
Bonds at Face Value (for M&O Purposes)			251.50
No Vote Required				251.51
Vote Required				251.52
Advance Refunding ‑ Defeasance Method				251.55
Advance Refunding ‑ Crossover Method				251.56
Unamortized Premium			251.60
Unamortized Discount (Debit)			251.70
Advance Refunded G.O. Bond Issues			251.90
Revenue Bonds Payable		252
Bonds at Face Value (for Capital Purposes)			252.10
No Vote Required				252.11
Vote Required				252.12
Advance Refunding ‑ Defeasance Method				252.15
Advance Refunding ‑ Crossover Method				252.16
Unamortized Premium			252.20
Unamortized Discount (Debit)			252.30
Bonds at Face Value (for M&O Purposes)			252.40
No Vote Required				252.41
Vote Required				252.42
Advance Refunding ‑ Defeasance Method				252.45
Advance Refunding ‑ Crossover Method				252.46
Advance Refunded Revenue Bond Issues			252.90
Special Assessment Bonds Payable		253
Special Assessment Bonds at Face Value			253.10
LID Bonds				253.11
ULID Bonds				253.12
RID Bonds				253.13
Other Special Improvement Bonds				253.14
CRID Bonds				253.15
Advance Refunding ‑ Defeasance Method				253.16
Advance Refunding ‑ Crossover Method				253.17
Unamortized Premium			253.20
Unamortized Discount (Debit)			253.30
LID Warrant with Commitments				253.43
LID Notes Payable with Commitments				253.63
Advance Refunded Special Assessment Bond Issues			253.80
Miscellaneous Assessment Debt			253.90
Miscellaneous Assessment Debt with Commitment				253.98
Advances from Other Funds		255
Unearned Revenue		257
Compensated Absences		259
Compensated Absences				259.12
Other Noncurrent Liabilities		263
Claims and Judgments Payable				263.12
Liability for Landfill Closure / Postclosure Care Costs			263.30
Utility Operating Reserves				263.22
Revenue Warrants Payable			263.40
Installment Purchases (General Obligation)				263.51
Installment Purchases (No General Obligation)				263.52
Leases, SBITA and PPP (General Obligation)				263.56
Leases, SBITA and PPP (No General Obligation)				263.57
Notes Payable (General Obligation)				263.61
Notes Payable (No General Obligation)				263.62
Arbitrage Rebate Tax Payable				263.72
Due to Other Governments			263.80
Loans and Other Obligations to Federal or out-of-State Governments (General Obligation)				263.81
Loans and Other Obligations to Federal or out-of-State Governments (No General Obligation)				263.82
Loans and Other Obligations to WA State (except LOCAL and PWTFL) (General Obligation)				263.83
Loans and Other Obligations to WA State (except LOCAL and PWTFL) (No General Obligation)				263.84
Loans and Other Obligations to Other WA Local Governments (General Obligation)				263.85
Loans and Other Obligations to Other WA Local Governments (No General Obligation)				263.86
Public Work Trust Fund Loans (General Obligation)				263.87
Public Work Trust Fund Loans (No General Obligation)				263.88
Miscellaneous Noncurrent Liabilities			263.90
Miscellaneous Debt (General Obligation)				263.91
Miscellaneous Debt (No General Obligation)				263.92
Environmental Liabilities				263.93
Line of Credit with a General Obligation Pledge				263.94
Line of Credit (No General Obligation)				263.95
LOCAL Program (General Obligation)				263.96
LOCAL Program (No General Obligation)				263.97
Miscellaneous Liabilities (General Obligation)				263.98
Miscellaneous Liabilities (No General Obligation)				263.99
Pension Liabilities (Net)			264.30
OPEB Liabilities			264.40
Other Credits		267
DEFERRED INFLOWS of RESOURCES	271

FUND BALANCES and NET POSITION:	281-288
FUND BALANCE:	281-282
	286-288
Nonspendable		281
Restricted		282
Committed		286
Assigned		287
Unassigned		288
NET POSITION	283-285
Held in Trust for Pension Benefit			283.10
Held in Trust for Pool Participants			283.20
Held in Trust for Other Purposes			283.90
Net Investment in Capital Assets			284.10
Restricted for ________			284.20
Restricted for ________, Permanent Restriction				284.21
Restricted for ________, Temporary Restriction				284.22
Unrestricted		285

Assets

110-152 Current Assets

Include those assets which will be used up or converted into cash within the next operating cycle (e.g., twelve months).

111. Cash and Cash Equivalents

Currency, coins, negotiable money orders, petty cash and checks, and balances on deposit with financial institutions. Cash equivalents are short-term highly liquid investments including Treasury bills, commercial paper, and money market funds.

115. Cash with fiscal agents/trustees

Include moneys set aside within the treasury to pay matured bonds and interest, deposits with fiscal agents, such as commercial banks, for the payment of matured bonds and interest, moneys held by government outside the main treasury on behalf of private individuals or organizations, or until ultimate disposition is determined, deposits with fiduciaries including banks, brokers and insurance companies made on behalf of private individuals or organizations. Include both cash and investments.

118. Investments

Include all securities and other assets acquired for the purpose of obtaining income or profit. Investments should be reported at fair value. Investments with original maturities of three months or less may be considered cash equivalents and accounted for in the G.L. account 111.Do not include investments restricted for specific purpose in proprietary funds. Purchased interest should be posted to the revenue account 3619000 (G.L. account 292.10).

121. Taxes receivable

121.10 Taxes Receivable – Current

Include the uncollected portion of property tax which a government has levied and for which the due date has not yet passed. Also include any amounts of other uncollected taxes (see BARS 310 series) that are measurable and available. Do not include interfund receivables (see account 131).

121.30 Taxes Receivable – Delinquent

Include taxes remaining unpaid on and after the date on which interest is assessed or a penalty for nonpayment attached. This segregation from current taxes is required only for the government which is the tax collection agent.

121.80 Interest and Penalties Receivable – Taxes

The uncollected portion of interest and penalties receivable on taxes.

121.90 Allowance for Uncollectible Taxes (Credit)

A valuation account used to indicate that portion of taxes and related interest and penalties which it is estimated will never be collected.

122. Accounts Receivable

122.10 Accounts Receivable

Amounts due from customers on open account for goods and services provided. Significant receivable balances not expected to be collected within one year of the date of financial statements should be disclosed in the notes.

122.70 Unbilled Accounts Receivable

Amounts earned by the government for goods or services rendered for which billings have not been prepared at the end of the reporting period.

122.90 Allowance for Uncollectible Receivable (Credit)

A valuation account used to indicate that portion of customer accounts which it is estimated will never be collected and will eventually be written off.

123. Special Assessments Receivable

123.10 Special Assessments Receivable – Current

Include the uncollected portion of special assessments which a government has levied and which are due within 60 days (for governmental funds). Exclude interfund assessments which should be reported in account 131. Also exclude any special assessments accounted for in a proprietary fund, which should be reported in account 151.

123.30 Special Assessments Receivable – Delinquent

Include the uncollected portion of special assessments which are past due. Exclude interfund assessments, which should be reported in account 131. Also exclude any special assessments accounted for in a proprietary fund, which should be reported in account 151.

123.50 Interest Receivable on Special Assessments

Include the uncollected portion of interest receivable on special assessments in governmental funds.

123.70 Penalties Receivable on Special Assessments

Include the uncollected portion of penalties receivable on special assessments in governmental funds.

124. Interest Receivable

Interest earned on investments, notes, contracts and miscellaneous receivables. Do not include interest on taxes or special assessments.

125. Notes/Contracts/Loans Receivable

125.10 Notes/Contracts/Loans Receivable

Include current amounts due from private individuals or organizations evidenced by a written promise to pay.

125.90 Allowance for Uncollectible Notes/Contracts/Loans (Credit)

126. Other Current Receivables

126.10 Other Current Receivables

Include amounts of impact or developers’ fees or reimbursable charges for services receivable from private developers, rents and other receivables.

126.90 Allowance for Uncollectible Receivable (Credit)

131. Due from Other Funds

A receivable for goods issued, work performed or services rendered to or for the benefit of another fund of the same government. Also use this account for subsidies and other transfers between funds that have been authorized but not yet paid. The owing fund should have an equal amount recorded under account 225. Include receivables between a primary government and blended component units.

132. Interfund Loans Receivable

Include the uncollected amounts of interfund loans. See Interfund Loans.

134. Due from Other Government(s)

Include amounts due to the reporting government from another government. These amounts may represent measurable and available intergovernmental grants, entitlements, or shared revenues; grants or taxes collected for the reporting government by an intermediary collecting government; loans; and charges for services rendered by the reporting unit for another government. Receivables for services that are not governmental in nature, such as insurance, utilities, rents, repairs, and supplies, should not be included here. Use account 122.

135. Due from Component Unit(s)

Amounts due to the reporting entity from discretely presented component unit(s). The receivables from blended component unit(s) are presented in 131. Some transactions and balances previously recorded in 131 or 134 may need to be reclassified for presentation in the reporting entity (primary government) financial statements. The owing component unit(s) should have an equal amount recorded in 228. For details see GAAP Reporting Requirements.

136. Due from Primary Government

Include amounts due to the discretely presented component unit(s) from the primary government. The owing reporting entity (primary government) should have an equal amount recorded in 226. For details see GAAP Reporting Requirements.

141. Inventories

Include material and supplies on hand for future consumption. Also, include goods held for resale rather than used in operations and raw materials used in manufacturing goods for sale.

143. Prepaid Items

Include payments for services and benefits not yet received (e.g., prepaid rent, unexpired insurance premiums, etc.).

145. Other Current Assets

150. Restricted Assets

Restricted assets are those proprietary fund monetary assets which have their use limited by statute, bond covenant, or other contractual or trust relationship (e.g., money set aside to pay principal and interest on outstanding debt, customer deposits, retainage, assessments, etc.). For reporting purposes, restricted assets must be shown in account 150, although they may be accounted for during the year in separate funds, using current asset accounts (111, 118, 123, etc.). Separate funds are not required for restricted assets, even though bond covenants may stipulate a bond reserve fund, construction fund, etc. The bond covenant use of the term fund is not the same as the use in governmental accounting. For bond covenants, fund means only a segregation or separate account, not a self-balancing set of accounts.

Most restricted assets are offset by corresponding current liabilities (accounts 241-245, Current Payable from Restricted Assets), noncurrent liabilities (accounts 246-248, Noncurrent Payable from Restricted Assets), or by a restriction of net position (account 284.20).

151. Current Assets Restricted for ____________

152. Current Assets Restricted for Landfill Closure and Postclosure Care Costs

(RCW 70.95.215)

156-193 Noncurrent Assets

156. Noncurrent Assets Restricted for _____________

157. Noncurrent Assets Restricted for Landfill Closure and Postclosure Care Costs (RCW 70.95.215)

161. Special Assessments Receivable

Include the uncollected portion of special assessments not due for 60 days (governmental funds) or one year (proprietary funds). Exclude interfund assessments which should be reported in account 165. When accounting for special assessments in proprietary funds, make certain that all collections are recorded as restricted assets. The current portion and related interest and penalties should be recorded in account 123 (for governmental funds) or account 151 (for proprietary funds).

163. Notes/Contracts/Loans Receivable

Noncurrent amounts due from private individuals or organizations evidenced by a written promise to pay. The current portion should be recorded in account 125.

165. Advances to Other Funds

The uncollected amounts of long-term interfund loans; that is, loans which do not meet the criteria of temporary defined in the Interfund Loans. Also include the amount of unearned assessments owed by other funds of the same government.

167. Investment in Joint Ventures

A joint venture is a legal entity or other organization that results from a contractual arrangement and that is owned, operated, or governed by two or more participants as a separate and specific activity subject to joint control, in which the participants retain (a) an ongoing financial interest, or (b) an ongoing financial responsibility. The government’s investment should be accounted for using the equity method, if the investment is material.

170-191 Capital Assets

Those assets acquired by the government for its own use through purchase, lease, self-construction, donation, or gift, with a life expectancy of more than one year. In addition to land, buildings and equipment, capital assets also include land and air rights, depletable resources such as minerals or timber, improvements made to leased property and the cost of partly-completed capital projects.

171. Land

171.90 Accumulated Depletion (Credit)

172‑173. Buildings and Structures

173.90 Accumulated Depreciation (Credit)

175. Leasehold Improvements

175.90 Accumulated Amortization (Credit)

176‑179. Other Improvements

179.90 Accumulated Depreciation (Credit)

181‑188. Machinery and Equipment

188.90 Accumulated Depreciation (Credit)

189. Construction in Progress

191. Intangible Assets

Include assets with no physical substance, such as patents, franchise fees, licenses, computer software, rights to use property, etc. with a useful life that exceeds one year.

191.90 Accumulated Amortization (Credit)

193. Other Noncurrent Assets

193.10 Investments

Include all securities and other assets acquired for the purpose of obtaining income or profit. Investments should be reported at fair value.

Do not include investments restricted for specific purpose in proprietary funds (see account 156). Purchased interest should be debited to the revenue account 3619000 (G.L. account 292.10).

193.40 Property Held in Trust or for Future Use

Include nonmonetary property acquired by distraint, foreclosure or default, record at the amount of the tax lien. Use the purchase price for land acquired for a future plant site.

193.50 Pension Asset

The difference between the total pension liability and fiduciary net position.

193.70 Capital Assets Held for Resale

Include capital assets which have been declared surplus but are still owned by the government until they can be sold, traded, or otherwise disposed.

193.80 Other Noncurrent Assets

198. Deferred Outflows of Resources

A consumption of net assets by the government that is applicable to a future reporting period. This account should include transactions related to accumulated decrease in fair value of hedging derivatives, deferred amount on refunding [the unamortized difference between the net carrying amount of the debt and its reacquisition price (when the reacquisition price exceeds the net carrying amount – loss on refunding)], grants paid in advance (when grantor provides resources to grantee after all requirements have been met except the grantor stipulated time requirement), pension, and other items as defined by the Governmental Accounting Standards Board. The categories should be detailed in the financial statements.

Liabilities

211-23X Current Liabilities

Include liabilities which are payable within next operating cycle (e.g., twelve months).

211. Warrants Payable

The amount of operating warrants issued and outstanding. This account will be credited when warrants are issued and debited when warrants are redeemed or canceled. Do not use this account to record the issuance of revenue warrants (see accounts 235 and 263). Code cities using checks instead of warrants should not use this account.

213. Accounts/Vouchers Payable

213.10 Accounts Payable

Amounts not yet vouchered but owed on open account to private persons or organizations for goods and services furnished to a government (but not including amounts due to other funds or to other governments).

213.40 Vouchers Payable

Liabilities for goods and services evidenced by vouchers which have been pre-audited and approved for payment but not yet paid.

215. Claims and Judgments Payable

Amounts owed as compensation or payment for injury or damage. Include unpaid losses not covered by an insurance contract or bond and amounts owed as the result of court decisions, such a condemnation awards for private property taken for public use.

217. Matured Long-Term Obligations Payable

Include the portion of all long-term debt which has become due. For explanation of the specific categories below, see accounts 251, 252, 253 and 263.

217.10 G.O. Bonds Payable

217.20 Revenue Bonds Payable

217.30 Special Assessment Bonds Payable

217.40 Revenue Warrants Payable

217.50 Leases, Installment Purchases Payable, Subscription Based Information Technology Arrangements (SBITA), and Public-Private and Public-Public Partnerships (PPP)

217.70 Notes Payable

217.90 Other

219. Matured Interest Payable

Include interest due on long-term debt. For interest accrued between due dates, use account 231.10.

221. Annuities Payable

Include pension benefits due and payable to retired employees in a public employee retirement system.

223. Contracts Payable

223.10 Construction Contracts Payable

Include amounts of progress payments due for construction of buildings and other improvements. If the amounts earned by contractors at the end of the fiscal period are material, they should be estimated and accrued if a progress billing is not available.

223.40 Retainage Payable

Include amounts due on construction contracts, representing a percentage of the progress billings. These amounts are not paid until final inspection, the lapse of a specified time period, or both. (RCW 50.24.130 and Chapter 60.28 RCW) Include amounts deposited to escrow accounts (see account 115) as well as amounts held in the municipal treasury.

223.70 Interest on Contracts Payable

Use this account to accumulate interest on retainage when requested by the contractor (RCW 60.28.010).

223.90 Other Contracts Payable

225. Due to Other Funds

A payable for goods issued, work performed or services rendered from or by another fund of the same government. Also use this account for subsidies and other transfers between funds that have been authorized but not yet paid. The recipient fund should have an equal amount recorded under account 131. Include payables between a primary government and blended component units.

226. Due to Component Unit(s)

Include amounts due to discretely presented component unit(s) from the primary government. The payables to blended component unit(s) are presented in 225. Some transactions and balances previously recorded in 225 and 229 may need to be reclassified for the presentation in the reporting entity (primary government) financial statements. The recipient component unit(s) should have an equal amount recorded in 136.

227. Interfund Loans Payable

The amounts of interfund loans not yet repaid. See Interfund Loans for further definition.

228. Due to Primary Government

Amounts due to the primary government from discretely presented component unit(s). The payables of blended component unit(s) are presented in 225. An equal amount should be recorded in 135. For details, see GAAP Reporting Requirements.

229. Due to Other Government(s)

Current amounts due to other governments. These amounts may represent intergovernmental grants or entitlements; loans; and charges for services rendered by another government. Payables for services that are not governmental in nature, such as insurance, utilities, rents, repairs, and supplies, should not be included here. Use account 213 or 231.

231. Other Accrued Liabilities

These are amounts of expenses/expenditures that have been incurred by the end of the fiscal period but will become payable at a future date. Do not include accruals for claims and judgments, annuities, or construction contracts in this account. See accounts 215, 221, and 223.

231.10 Interest Payable

Interest earned by creditors, including bondholders, since the last payment or coupon date.

231.20 Arbitrage Rebate Tax Payable

The arbitrage rebate amounts accrued due to IRS Arbitrage Rebate rules and are due and payable to the U.S. Treasury.

231.30 Accrued Wages

Wages earned by employees since the last payroll. Include the current portion of the unpaid liability for employee absences (vacation and other accruable leave). Use account 259 to record the long-term liability for compensated absences.

231.50 Accrued Employee Benefits

Estimated benefits associated with accrued wages, account 231.30. Include payroll taxes.

231.70 Accrued Taxes

Estimated taxes that are not directly associated with other specific liability accounts, such as B&O taxes or excise taxes. Do not include payroll taxes (see account 231.50).

231.90 Other

235. Current Portion of Long-Term Obligations

The unmatured portion of all long-term debt which will become due within one year (proprietary funds) but which is not yet due and which will require current assets to redeem (see account 240 for the current portion of long-term debt payable from restricted assets). Do not include any portion of refunded debt. Special rules apply to certain types of intermediate-length financing (see accounts 239.60 and 263.60). For explanations of the other specific types of debt, see accounts 251, 252, 253 and 263.

235.10 G.O. Bonds Payable

235.20 Revenue Bonds Payable

235.30 Special Assessment Bonds Payable

235.40 Revenue Warrants Payable

235.50 Leases, Installment Purchases Payable, Subscription Based Information Technology Arrangements (SBITA), and Public-Private and Public-Public Partnerships (PPP)

235.70 Notes Payable

235.90 Other

237. Custodial Accounts

A liability account for the money held by a government in a trustee capacity or as a custodian for individuals, private organizations, other governments, or other funds. Include such items as sales and leasehold taxes collected for the state, prisoners’ cash, court trusts, contractors’ bonds (bid deposits), etc. County treasurers should use this account to offset the assets held in custodial funds for special purpose districts. This account should be used only in fiduciary funds.

239. Other Current Liabilities

239.10 Customer Deposits (Nonproprietary)

Include liability for deposits made by customers as a prerequisite to receiving services. In proprietary funds use account 245.10 instead.

239.60 Anticipation Warrants/Notes

These are short-term financing instruments (Chapter 39.50 RCW). Include the entire principal of those notes and warrants unless the instruments were authorized in anticipation of a bond issue (see account 263.60). This debt should be treated as fund debt, even in governmental funds.

239.70 Registered Warrants

239.90 Other

241-245 Current Payable from Restricted Assets

These accounts are used only in proprietary funds. Include the amounts of current liabilities and customer deposits for which the assets have been set aside as restricted in accounts 151-155. Do not include matured bonds or progress payments due to contractors; instead, the related assets should be treated as current and not restricted. For explanation of the specific types of debt, see accounts 239.60, 251, 252, 253, and 263.

241. Debt Principal Payable

242. Debt Interest Payable

245. Deposits and Other Payables

246-267 Noncurrent Liabilities

246-248 Noncurrent Payable from Restricted Assets

These accounts are used only in proprietary funds. Include the amounts of current liabilities and customer deposits for which the assets have been set aside as restricted in accounts 156-158. Do not include matured bonds or progress payments due to contractors; instead, the related assets should be treated as current and not restricted. For explanation of the specific types of debt, see accounts 239.60, 251, 252, 253 and 263.

246. Debt Principal Payable

246.10 Revenue Bonds Payable

246.20 Other Bonds Payable

246.40 Warrants/Notes Payable

247. Debt Interest Payable

248. Deposits and Other Payables

248.10 Deposits Payable

248.90 Other

251. General Obligation Bonds Payable

251.10 G.O. Bonds at Face Value (for Capital Purposes)

The face value of all noncurrent bonds used for capital acquisitions and/or improvements for which the government has pledged its full faith and credit.

251.11 No Vote Required

251.12 Vote Required

251.15 Advance Refunding – Defeasance Method

251.16 Advance Refunding – Crossover Method

251.21 Vote Required for Utility Purposes (Cities and Towns)

251.22 Vote Required for Open Space, Parks and Capital Facilities (Cities and Towns)

251.31 No Vote Required for Metropolitan Municipal Corporation (County)

251.32 Vote Required for Metropolitan Municipal Corporation (County)

251.41 No Vote Required for Construction (Ports)

251.42 No Vote Required for Airport Improvement (Ports)

251.43 Vote Required for Airport Improvement (Ports)251.44 Vote Required for Foreign Trade Zones (Ports)

251.50 G.O. Bonds at Face Value (for M and O Purposes)

The face value of all noncurrent bonds used for maintenance and operations (M and O) for which the government has pledged its full faith and credit.

251.51 No Vote Required

251.52 Vote Required

251.55 Advance Refunding – Defeasance Method

251.56 Advance Refunding – Crossover Method

251.60 Unamortized Premium on G.O. Bonds

The unamortized portion of the excess of G.O. bond proceeds over their face value (excluding accrued interest and issuance cost).

251.70 Unamortized Discount on G.O. Bonds (Debit)

The unamortized portion of the excess of the face value of G.O. bonds over the amount received from their sale (excluding accrued interest and issuance cost).

251.90 Advance Refunded G.O. Bond Issues

The amount of any refunded bonds included in this account should not be reported in the financial statements. For further discussion, see BARS Manual 3.4.14, Refunding Debt.

252. Revenue Bonds Payable

252.10 Revenue Bonds at Face Value (for Capital Purposes)

The face value of all revenue bonds used for capital acquisitions and improvements not due within one year.

252.11 No Vote Required

252.12 Vote Required

252.15 Advance Refunding ‑ Defeasance Method

252.16 Advance Refunding ‑ Crossover Method

252.20 Unamortized Premium

The unamortized portion of the excess of revenue bond proceeds over their face value (excluding accrued interest and issuance cost).

252.30 Unamortized Discount (Debit)

The unamortized portion of the excess of the face value of revenue bonds over the amount received from their sale (excluding accrued interest and issuance cost).

252.40 Revenue Bonds at Face Value (for M and O Purposes)

The face value of all revenue bonds used for maintenance and operations (M and O) and not due within one year.

252.41 No Vote Required

252.42 Vote Required

252.45 Advance Refunding – Defeasance Method

252.46 Advance Refunding – Crossover Method

252.90 Advance Refunded Revenue Bond Issues

The amount of any refunded bonds included in this account should not be reported in the financial statements. For further discussion, see BARS Manual 3.4.14, Refunding Debt.

253. Special Assessment Bonds Payable

253.10 Special Assessment Bonds at Face Value

The face value of bonds issued for public improvements to be repaid (wholly or in part) from assessments levied against benefited properties. Bonds expected to be financed from special assessments should be recorded here even if the full faith and credit of the municipality is pledged.

253.11 LID Bonds

253.12 ULID Bonds

253.13 RID Bonds

253.14 Other Special Improvement Bonds

253.15 CRID Bonds

253.16 Advance Refunding – Defeasance Method

253.17 Advance Refunding – Crossover Method

253.20 Unamortized Premium

The unamortized portion of the excess of special assessment bond proceeds over their face value (excluding accrued interest and issuance cost).

253.30 Unamortized Discount (Debit)

The unamortized portion of the excess of the face value of special assessment bonds over the amount received from their sale (excluding accrued interest and issuance cost).

253.43 LID Warrants with Commitments

253.63 LID Notes Payable with Commitments

253.80 Advance Refunded Special Assessment Bond Issues

The amount of any refunded bonds included in this account should not be reported in the financial statements. For further discussion, see BARS Manual 3.4.14, Refunding Debt.

253.90 Miscellaneous Special Assessment Bonds

253.98 Miscellaneous Special Assessment Debt with Commitment

255. Advances from Other Funds

The amounts of long-term interfund loans not yet repaid. Also include the amount of deferred assessments owed by a fund to other funds of the same government.

257. Unearned Revenue

Amounts recognized as receivables, including amounts due from other governments, which cannot be classified as revenues. Under the modified accrual basis of accounting, such amounts are measurable but not available. See the discussion of revenue accrual in Accrual of Revenues in Governmental Funds. Also include amounts collected that will not become revenues during the next fiscal year. For example, rental payment received for the last year of a lease running for several more years.

259. Compensated Absences

This account is used to record the noncurrent liability for employee absences. Such compensation should be recorded for all accrued vacation and for that portion of other leave, such as sick leave, for which the employee would be paid on termination. Use account 231.30 to record the current portion of these kinds of leave.

259.12 Compensated Absences

263. Other Noncurrent Liabilities

263.12 Claims and Judgments Payable

The noncurrent portion of amounts owed as compensation or payment for injury or damages.

263.22 Liability for Landfill Closure and Postclosure Care Costs

The estimated and accrued costs related to the closure of landfills in accordance with the Department of Ecology standards. See Solid Waste Utilities: Closure and Postclosure Cost Accounting.

263.30 Utility Operating Reserves

Amounts expensed by a proprietary fund and irrevocably set aside for pension, accident and death benefits, employee health and welfare, etc., but not included in restricted assets. Utilities may also use this account during the fiscal year for amounts expensed to meet the probable liability, not covered by insurance, for losses through accidents, fire, flood, or other hazards, and for losses from injury and damage claims. For reporting purposes, amounts that remain in this account at year-end which represent net self-insurance reserves must be credited against the related risk expense accounts, so that operating statements include as expenses only the actual judgments awarded and/or losses sustained.

263.40 Revenue Warrants Payable

The noncurrent portion of warrants issued with a set term for redemption (also known as time warrants). In most cases, they are backed by the earnings of a specific fund rather than the full faith and credit of the issuing government. Any premium or discount should be accounted for separately from the face value, using subaccounts of this account.

263.50 Leases, Installment Purchases Payable, Subscription Based Information Technology Arrangements (SBITA), Public-Private and Public-Public Partnerships (PPP)

Include the noncurrent portion of leases, installment purchases, SBITA and PPP contracts. An explanation of leases and installment purchases accounting is in Leases. An explanation of SBITA accounting is in SBITA accounting. An explanation of PPP accounting is in PPP accounting .

263.51 Installment Purchases Payable (General Obligation)

263.52 Installment Purchases Payable (No General Obligation)

263.56 Leases, SBITAs, and PPPs (General Obligation)

263.57 Leases, SBITAs, and PPPs (No General Obligation)

263.60 Notes Payable

Include the noncurrent portion of promissory notes issued by a local government.

Include the entire unpaid principal of intermediate length financing instruments, such as anticipation notes and warrants (Chapter 39.50 RCW) authorized in anticipation of a bond issue, even though it may come due within 12 months.

Other anticipation notes or warrants should be classified as current debt even though payment may be delayed beyond 12 months (see account 239.60).

263.61 Notes Payable (General Obligation)

263.62 Notes Payable (No General Obligation)

263.72 Arbitrage Rebate Tax Payable

The arbitrage rebate amounts accrued that will be due to the U.S. Treasury based on IRS Arbitrate rebate rules.

263.80 Due to Other Governments

Include the noncurrent portion of intergovernmental loans.

263.81 Loans and Other Obligations to Federal or out-of-State Governments (General Obligation)

263.82 Loans and Other Obligations to Federal or out-of-State Governments (No General Obligation)

263.83 Loans and Other Obligations to WA State (except LOCAL and PWTFL) (General Obligation)

263.84 Loans and Other Obligations to WA State (except LOCAL and PWTFL) (No General Obligation)

263.85 Loans and Other Obligations to Other WA Local Governments (General Obligation)

263.86 Loans and Other Obligations to Other WA Local Governments (No General Obligation)

263.87 Public Work Trust Fund Loans (General Obligation)

263.88 Public Work Trust Fund Loans (No General Obligation)

263.90 Miscellaneous Noncurrent Liabilities

263.91 Miscellaneous Debt (General Obligation)

263.92 Miscellaneous Debt (No General Obligation)

263.93 Environmental Liabilities

263.94 Line of Credit with a General Obligation Pledge

263.95 Line of Credit (No General Obligation)

263.96 LOCAL Program (General Obligation)

263.98 Miscellaneous Liabilities (General Obligation)

263.99 Miscellaneous Liabilities (No General Obligation)

264.30 Pension Liabilities (Net)

The cumulative difference between annual pension cost and the employer contribution to the pension plan.

264.40 OPEB Liabilities

267. Other Credits

This account is used in proprietary funds to account for gains that will be amortized over succeeding fiscal periods. Use the separate accounts provided for items such as unamortized debt premium (accounts 251.20, 252.20 and 253.20), customer advances to be refunded (account 245) and amounts held pending disposition (account 237).

271 Deferred Inflows of Resources

An acquisition of net assets by the government that is applicable to future reporting period. This account should include transactions related to accumulated increase in fair value of hedging derivatives, deferred service concession arrangement receipts, deferred property tax, advance payments of property tax, special assessments, deferred amount on refunding [the unamortized difference between the net carrying amount of the debt and its reacquisition price (when the net carrying amount exceeds the reacquisition price – gain on refunding)], grants received in advance(when grantee receives grantor resources after all grantor requirements have been met except the grantor stipulated time requirement), pension, and other items as defined by the Governmental Accounting Standards Board. The categories should be detailed in the financial statements.

281-282 Fund Balance
286-288

These accounts are used to indicate the difference between the assets and liabilities reported in governmental funds.

281. Nonspendable Fund Balance

Indicates the portion of fund balance is inherently nonspendable in current period (e.g., prepaid items, inventories, long-term portion of loans receivable, nonfinancial resources held for resale, etc.).

282. Restricted Fund Balance

Indicates the portion of fund balance that is subject to externally enforceable legal restrictions (imposed by creditors, grantors, donors, other governments, etc.). The restrictions may be also imposed by law through constitutional provisions or enabling legislation.

286. Committed Fund Balance

Indicates the portion of fund balance that represents resources whose use is constrained by limitations that the government imposes upon itself at the highest level of decision making (normally the governing body) and that remain binding unless removed in the same manner.

287. Assigned Fund Balance

Indicates the portion of fund balance that reflects a government’s intended use of resources.

288. Unassigned Fund Balance

Indicates net resources in excess of nonspendable, restricted, committed, and assigned fund balance.

283-285 Net Position

283.10 Held in Trust for Pension Benefits

The difference between the assets and liabilities of pension plans reported by the employer or sponsor government in a pension (and other employee benefit) trust fund.

283.20 Held in Trust for Pool Participants

The difference between the assets and liabilities of external investment pools reported by the sponsor government in an investment trust fund.

283.90 Held in Trust for Other Purposes

The difference between the assets and liabilities of fiduciary funds, other than pension (and other employee benefit) trust funds or investment trust funds.

284.10 Net Investment in Capital Assets

Capital assets net of accumulated depreciation, reduced by the outstanding balances of borrowings attributable to the acquisition, construction, or improvement of those assets. Deferred outflows and inflows of resources attributable to the acquisition, construction, or improvement of those assets or related debt also should be included. If there are significant unspent related debt proceeds or deferred inflows of resources at the end of the reporting period, the portion of the debt or deferred inflows of resources attributable to the unspent amount should not be included.

284.20 Restricted for ___________

The component of net position that consists of restricted assets reduced by liabilities and deferred inflows of resources related to those assets.

284.21 Restricted for ________, Permanent Restriction. Restricted component of net position that may never be spent (e.g., endowments).

284.22 Restricted for ________, Temporary Restriction. Restricted component of net position that may be spent at some time, either in the present or future.

285. Unrestricted

The net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that are not included in the determination of net investment in capital assets or the restricted component of net position.